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Series 1000


Community Relations Goals 1000
Annual District Meeting 1050
School Sponsored Publications 1110
School Sponsored Electronic Media 1110.1
School District Records 1120
News Media Relations 1130
School Budget and Bond Referenda Information 1150
Relations with Parent and Building Leadership Team Organizations 1221
Public Participation at Board Meetings 1230
Public Complaints 1400
Public Use of School Facilities 1500
Smoking on School Premises 1530
Home Instruction 1741
Gifts From the Public 1800
Parental Involvement 1900
Interpreters for Hearing-Impaired Parents 1925

                                                                                                                            1000

 

                                 COMMUNITY RELATIONS GOALS

 

The Board of Education strives to conduct district affairs by way of a continuing, open dialogue between the community and the schools.  Given district residents' high level of interest in the education of children, the Board wishes to maintain its high level of sensitivity to the needs and desires of the community and to act expeditiously to meet changing needs and conditions.

 

To this end, the Board establishes the following goals for community involvement:

 

  1. to provide every possible means whereby all residents of the school district may have the opportunity to contribute their best thinking to the orderly planning of public education for children in the district, including:
  2. opportunities for the public to be heard at Board meetings; and
  3. a commitment to the use of ad hoc citizens' and/or standing committees on a regular basis;
  4. to take appropriate measures to ensure that the community is accurately informed about its schools and district affairs. Abbreviated agendas and approved minutes of Board meetings will be on file in each school and the District Office to be made available to taxpayers upon request;
  5. to understand community attitudes and aspirations for the schools;
  6. to encourage contributions from the parent­-teacher associations of the district so that school personnel and parents cooperate to advance the educational welfare of the children;
  7. to handle all complaints from the public by the administrative officer in charge of the unit of the school district organization closest to the complainant. However, such complaints may be carried to the Superintendent of Schools and/or the Board if the problem cannot be solved at that level;
  8. to promote a spirit of cooperation, general respect and honest participation from and among the Board, the schools, various school staffs, professional and non-professional, students, standing committees, Parent-Teacher Associations, various civic organizations, service organizations, from all who are in any way affected by or are part of the school community and the community-at-large;
  9. to encourage a spirit of openness at all district installations, including Board meetings and all public school buildings and offices, within the limitations of safety and control and with the necessary restrictions to prevent the disruption of the orderly process of education. This effort will include, but not be limited to such items as:

 

  1. courteous and responsive telephone manners;
  2. scheduling events to maximize the opportunities for interested parents to attend and to avoid conflicts throughout the district;
  3. frequent and full information to parents through Parent-Teacher Association meetings or bulletins to the home;
  4. invitations to visit our schools; and
  5. parent-teacher-Building Principal conferences.

 

 

 

                                                                                                                            1000

 

  1. to develop a custom of acknowledging, thanking and commending appropriate persons and groups for activities and/or performances that merit recognition.
  2. to develop and maintain the confidence of the community in the Board and the school district staff;
  3. to expand the public understanding of every aspect of the school system, and stimulate public interest in the school;
  4. to facilitate dissemination of information to the community concerning issues and activities in the school;
  5. to ascertain the community's opinions and desires with respect to the operations of the school system, and to incorporate that knowledge into its actions;
  6. to develop arrangements among civic and community organizations for sharing of resources, especially in the creation of programs designed to benefit students; and
  7. to develop and maintain the most effective means of communication possible with the people of the district.

 

Notwithstanding the above, the final decisions in these areas will rest with the Board.

 

Adoption date:  November 18, 1997

 

                                                                                                                           1050

 

                      ANNUAL DISTRICT MEETING AND ELECTION

 

The district shall hold an annual election and budget vote at which the district’s authorized voters will elect members of the Board of Education and vote on the district budget for the coming school year. The annual district election and budget vote will be held on the third Tuesday in May, unless this date conflicts with religious observances on that day, in which case the annual election and budget vote will be held on the second Tuesday in May.

 

 

The District Clerk shall publish a notice of the time and place of the annual election and budget vote at least four times within the seven weeks prior to the meeting, in two newspapers having general circulation within the district. The first publication of the notice shall be at least 45 days prior to the meeting. The notice shall also contain notice of any other matter required by law.

 

Copies of the budget to be voted upon at the annual election and budget vote will be available upon request in each district school building, at the school district offices, and at any public library or free association library within the district, for district residents at the time of the annual election and budget vote and the 14 days preceding (other than Saturday, Sunday and holidays) as well as on the school district’s internet website www.sachem.edu.

 

The Board shall appoint assistant clerks and election inspectors necessary for the annual election and budget vote at a Board meeting held before the annual election and budget vote.

Propositions

The Board has the authority, under the Education Law, to adopt reasonable rules and regulations concerning the submission of petitions to the Board to place propositions on the ballot which may amend the budget. Pursuant to those provisions, the Board establishes the following guidelines:

 

  1. Unless otherwise provided by the Education Law, petitions for the submission of a proposition must contain a minimum of 25 signatures of qualified voters of the district or 5 percent of the eligible voters who voted in the previous annual election of the members of the Board of Education, whichever is greater.
  2. Petitions must be filed with the District Clerk at least 30 days prior to the annual election, except for petitions relating to a proposition which must be included in the notice of the annual election (e.g., changing the number of board members). Such petitions must be submitted 60 days in advance of the annual election to facilitate the preparation and printing of the ballots.
  3. Propositions must include the specific appropriations necessary for the purposes listed.
  4. Wording of a petition must comply with legal requirements. If the wording does not comply, it may be changed or altered by the Board, or the Board may reject a petition for failure to comply.

Propositions received in accordance with these specifications will be placed on the ballot as amendments and will be voted upon by the voters in the same manner as the proposed budget, except that the Board shall not be required to place any proposition on the ballot which is within the exclusive province of the Board, or otherwise forbidden by law. No proposition involving the budget may be submitted to the voters more than twice within a twelve month period.

The Board may also, on its own motion, submit propositions.

Ref: Education Law §§416(3); 1608(2); 1716(2) 1804(4); 1906(1); 2002(1); 2003(1)(2); 2004(1)-(7); 2009; 2021; 2022(1), (4)-(5); 2035(2); 2601-a(2)
General Construction Law §60
Matter of Hebel, 34 EDR 319 (1994)
Matter of Martin, 32 EDR 567 (1993)
Matter of Como, 30 EDR 214 (1990)

 

Adoption date: November 18, 1997
Revision date: September 21, 1999
Revision date: November 18, 2009

 

 

 

                                                                                                                            1110

 

                              SCHOOL SPONSORED PUBLICATIONS

 

The School District will disseminate information to the community concerning School District affairs through the promulgation of certain types of communication through a variety of school and district-sponsored publications.

Any distribution of information by individual students or student-based clubs must first be submitted to the Building Principal for review and approval.

Student handbooks shall be published at all secondary schools.

Adoption date: November 18, 1997
Revised date: March 22, 2017

 

                                                                                                                         1110.1

 

                        SCHOOL SPONSORED ELECTRONIC MEDIA

 

The Board of Education and the School District shall use its locally owned and controlled radio station (WSHR) and the School District’s web site as prime channels of communication with the community. The main function(s) of the radio station and web site are as instructional tools and their purpose is education and dissemination of School District related information. The station shall be operated and maintained in accordance with the law.

The Board of Education encourages the station's involvement as a community service. Regular community news broadcasts shall be a part of the programming of radio station WSHR and the web site. Such programming shall include School District news from both the administration and each school building in the School District. The School District’s public relations firm shall be in regular contact with the adult supervisor of WSHR and the web site and students involved in the operation of the station. The School District’s public relations firm will provide news releases, school news, appropriate Board of Education agenda items, etc. to the station on a regular basis and use WSHR and the web site as a source of communication with the community.

The Building Principal of the high school, the faculty director of the station itself, and all adults who are connected with the radio station will maintain the educational programming of the station and will not permit commercial or other exploitation for commercial or other purposes of the station itself and the students who are a part of its educational program.

Adoption date: November 18, 1997
Revised date: March 22, 2017

                                                                                                                                   

 

                                                                                                                              1120

SCHOOL DISTRICT RECORDS

 

It is the policy of the Board of Education to inform members of the public about the administration and operation of the public schools in accordance with the Freedom of Information Law of the State of New York.

The Superintendent of Schools, or his/her designee, shall develop regulations ensuring compliance with the Freedom of Information Law and setting forth the procedures to be followed to obtain access to Schools District records, and submit such regulations to the Board of Education for approval. The Board of Education will annually appoint a Records Access and Records Management Officer, in accordance with the law.

Retention and Destruction of Records:

The Board of Education hereby adopts the Records Retention and Disposition Schedule ED-1 issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, which contains the legal minimum retention periods for School District records. In accordance with Article 57-A, the School District will dispose of only those records described in the schedule after they have met the minimum retention periods set forth in the schedule. The School District will dispose of only those records that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond the established legal minimum periods.

The Superintendent of Schools or his/her designee will establish procedures in the event the School District is served with legal papers. The Superintendent of Schools or his/her designee will communicate with applicable parties, including the school attorney and the records management official, to ensure that, when appropriate, a litigation-hold is properly implemented. The litigation-hold is intended to prevent the destruction or disposal of records that may need to be produced as part of discovery. It is the intention of the Board of Education to comply with applicable rules and regulations regarding the production of necessary documents, data, files, etc. The Board of Education directs the Superintendent of Schools or his/her designee to institute such procedures to implement this policy.

Cross-ref: 8630, Computer Resources and Data Management

Ref: Public Officers Law §84 et seq. (Freedom of Information Law)
Education Law §2116
Arts and Cultural Affairs Law §57.11
Local Government Records Law, Article 57-A
Federal Rules of Civil Procedure 16, 26
8 NYCRR Part 185

Adoption date: November 18, 1997
Revision date: November 20, 2007
Revision date: March 22, 2017

 

                                                                                                                                     1120-R

 

SCHOOL DISTRICT RECORDS REGULATION

 

The following comprises the rules and regulations relating to the inspection and production of school district records:

I. Designation of Officers
1. The Records Access Officer shall be the District Clerk.
He/She shall:
a. receive requests for records of the District and make such records available for inspection or copying when such requests are granted; and
b. compile and maintain a detailed current list by subject matter, of all records in the possession of the District, whether or not available to the public.

2. The Superintendent of Schools, with the Board's approval, shall designate a Records Management Officer for the District. The Records Management Officer will develop and oversee a program for the orderly and efficient management of District records.

II. Definition of Records
1. A record is defined as any information kept, held, filed, produced or reproduced by, with or for the District in any physical form whatsoever, including but not limited to reports, statements, examination, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.

2. The Records Access Officer will have the responsibility for compiling and maintaining the following records:
a. a record of the final vote of each member of the Board on any proceeding or matter on which the member votes;
b. a record setting forth the name, school or office address, title and salary of every officer or employee of the District; and
c. a reasonably detailed current list by subject matter of all records in possession of the District, whether or not available for public inspection and copying.

3. No record for which there is a pending request for access may be concealed or willfully destroyed.

III. Access to Records
1.Time and place records may be inspected: Records may be requested from, and inspected or copied at the Office of the Records Access Officer, at 51 School Street,

Lake Ronkonkoma, during the hours of 9:00 am and 3:00 pm on any business day on which the School District Offices are open. Records may also be requested via e-mail at the following address: foilrequest@sachem.edu.
2. Fees: The fee for documents up to 9 x 14 inches is 25 cents per page. For documents larger than 9 x 14 inches, tape or cassette records, or computer printouts, the cost will be based on the cost of reproduction or program utilized. Fees are subject to periodic review and change. However, no fee shall be charged for records sent via e-mail, the search for or inspection of records, certification of documents, or copies of documents which have been printed or reproduced for distribution to the public. The number of such copies given to any one organization or individual may be limited, in the discretion of the Records Access Officer.

3. A request for access to records should be sufficiently detailed to identify the records. Where possible, the requester should supply information regarding dates, titles, file designations or other information which may help identify the records. A request for any or all records falling within a specific category provides sufficient identification.

4. Procedures: Requests to inspect or secure copies of records shall be submitted in writing, either in person, by mail or via e-mail, to the Records Access Officer.

5. Receipt of all requests for information shall be acknowledged within five business days of receipt of the request.

6. If a request cannot be fulfilled within twenty (20) business days from the date of the acknowledgement of the request, the Records Access Officer must state in writing the reason the request cannot be granted within twenty (20) business days and a date certain within a reasonable period when it will be granted depending on the circumstances of the request.

IV. Appeals
1. The Superintendent of Schools, or his/her designee, shall hear appeals for denial of access to records under the Freedom of Information Act.

2. An applicant who is denied access to a public record may within thirty (30) days after the denial file an appeal by delivering a written appeal to the Superintendent of Schools, or his/her designee, identifying:
a. the date of the appeal;
b. the date and location of the request for records;
c. the records to which the requester was denied access;
d. whether the denial of access was in writing or was a failure to provide records promptly as required by Section II; and
e. the name and return address of the requester.

3. The Superintendent of Schools, or his/her designee, shall inform the requester and the New York State Committee on Open Government of his/her decision in writing within ten (10) business days of receipt of an appeal. The District Clerk shall transmit to the Committee on Open Government photocopies of all appeals and determinations.

4. An individual whose final appeal is denied may initiate a court review of this determination, as provided for in Article 78 of the Civil Practice Law and Rules.

V. Listing of Records
Pursuant to Section 87(3)(c) of the Public Officers Law, the current records retention schedule for school districts, published by the Commissioner of Education, shall serve as the list by subject matter of all records in the possession of the school district, whether or not available under the law.

VI. Litigation-Hold
The Superintendent of Schools or his/her designee will designate a "discovery" team, comprised of the school attorney, Director of Information Systems, the Records Access and Records Management Officers, and other personnel as needed. The discovery team will convene in the event litigation is commenced to plan to respond to the request for records.

Adoption Date: November 20, 2007
Revised Date: March 22, 2017

                                                                 

                                                                                                                            1130

 

                                         NEWS MEDIA RELATIONS

 

The Board of Education invites and welcomes the active participation of all forms of mass media in promoting the cause of good education within the School District and elsewhere. The Board of Education encourages suggestions and advice from representatives of the media as to how best to facilitate the flow of information to them from the Board of Education and others within the school system.

The Superintendent of Schools or his/her designee shall establish all necessary procedures to govern day-to-day interactions between the schools and the news media. In general, the media is not permitted in school buildings during the school day without an express invitation from the Superintendent of Schools or his/her designee.

Ref: Arts and Cultural Affairs Law §61.09

Adoption date: November 18, 1997
Revision date: September 21, 1999
Revision date: March 22, 2017

 

                                                                                                                                 

 

                                                                                                                            1150

 

          SCHOOL BUDGET AND BOND REFERENDA INFORMATION

 

The annual district budget shall be submitted for voter approval as required by law.  Any voter-presented propositions shall be submitted in accordance with the procedure specified by law and district policy.  The resubmission of any defeated budget or the submission of any propositions by the Board of Education will be done at the discretion of the Board as permitted by law.

 

The Superintendent of Schools shall approve all information regarding district expenditures submitted to the district voters for approval.  The Superintendent shall ensure that any document, newsletter, advertisement or other communication prepared and/or distributed at district expense shall be factual in nature to the best of his/her knowledge, and shall not exhort district voters to vote to approve or disapprove any matter submitted for voter approval.

 

The duties of the Publicity Representative shall include the preparation of budget brochures and publications related to all district-sponsored public referenda.

 

Cross-ref:  6100, Annual Budget

 

Ref:    Education Law §1716

           Phillips v. Maurer, 67 NY2d 672 (1981)

 

Adoption date:  November 18, 1997

 

 

                                                                                                                            1221

 

RELATIONS WITH PARENT AND BUILDING LEADERSHIP TEAM ORGANIZATIONS

 

The Board of Education formally encourages the concept of active community groups within the district.  The Board recommends the establishment of PTAs and BLTs in all buildings and the coordination of their efforts.

 

The Board endorses cooperation with these groups and recommends that there be structured into the operation of the district a system that will enhance that spirit of cooperation.

 

The Board welcomes discussion with the local groups and the involvement of those groups in matters that are appropriate within their sphere of concern.

 

Adoption date:  November 18, 1997

 

             

 

                                                                                                                            1230

 

                    PUBLIC PARTICIPATION AT BOARD MEETINGS

 

The Board of Education recognizes its responsibility to hear and respond to public comment, and therefore encourages public participation at Board meetings.  There will be a specific agenda item at each Board meeting to provide an opportunity to address the Board.

 

A reasonable period of time, not to exceed three minutes per person (which may be waived by a majority vote of the Board), shall be set aside during the first part of each regular Board meeting during which the taxpayers, community citizens, school personnel, and school students may openly express themselves related to agenda items.  A second comments from visitors section is held later in the meeting to allow for public comment on any topic (not to exceed three minutes per person).  Persons wishing to speak should first be recognized by the President, then identify themselves, any organization they may be representing at the meeting and the agenda topic they wish to discuss.  Comments should be kept to three minutes and relate to school matters.

 

The President is responsible for the orderly conduct of the meeting and shall rule on such matters as the time to be allowed for public discussion, the appropriateness of the subject being presented, and suitability of the time for such a presentation.  The Board as a whole shall have the final decision in determining the appropriateness of all such rulings.

 

Adoption date:  November 18, 1997

 

                                                                                                                            1400

 

                                             PUBLIC COMPLAINTS

 

The Board of Education recognizes the right of community members to register individual or group concerns regarding instruction, district programs, materials, operations, and/or staff members. The main goal of the School District is to resolve such concerns with only the parties involved, whenever possible. Public complaints about the School District will be directed to the proper administrative personnel. Complaints about specific classroom practices shall be directed to the teacher concerned. If the matter is not settled satisfactorily, the complainant shall then contact the Building Principal; if there is no resolution on this level, the Superintendent of Schools or his/her designee shall be contacted. The Superintendent of Schools may refer an issue to the Board of Education for final resolution when resolution of the issue cannot be accomplished at the administrative level.

Matters referred to the Superintendent of Schools and/or the Board of Education may be required to be placed in writing. Concerns registered directly to the Board of Education as a whole or to an individual Board of Education member may be referred as soon as is reasonably possible to the Superintendent of School or his/her designee for investigation, report, and/or resolution.

Complaints concerning violations of ESEA Title I, Parts A, C, and D, or of the General Education Provisions Act; or of Section 100.2(ee) Academic Intervention Services of the Regulations of the Commissioner are covered by the following procedures which are available at the New York State Education Department NCLB Complaint Policy and procedures weblink, http://www.emsc.nysed.gov/nclb/complaintappeals.

Cross-ref: 1440, Complaints about School Personnel

Adoption date: November 18, 1997
Revision date: August 18, 2010
Revision Date: March 22, 2017

 

                 

 

                                                                                                                            1500

 

                              PUBLIC USE OF SCHOOL FACILITIES

 

Because school buildings and grounds are purchased and maintained by public funds, it is proper, within the bounds of Section 414 of the Education Law and protective administrative regulations, to permit their use for certain public purposes. However, they are not public places in the sense that their use may be demanded as a matter of right by any individual or group.

The school buildings and grounds are maintained for the education and recreation of the school children of the district, and no use shall be made of the buildings or grounds which would interfere or disrupt their most effective use for the benefit of the school children.

Such use may take place during school hours only if, in the opinion of the Board of Education through a recommendation of the Building Principal, the use will not be disruptive of normal school operations. Both during and after school hours, all such use should pertain to the general welfare of the school and/or community, in compliance with the Education Law and propriety. Any such use, however, shall not be deemed an endorsement of the activity or purpose for which the facilities are used.

The regulations established by the Superintendent of Schools will ensure that public use of school facilities will not cause the district any more than its usual maintenance, security and food service expenses and ensure proper care of school facilities and proper supervision of all activities held on school property. Every effort will be made to ensure that organizations using school facilities are aware in advance of the estimated payment which will be due to the district as a result of additional services which the district must provide over and above the usual maintenance, security and food service expense.

Formal application and approval procedures for the public use of school buildings and grounds will be established. The application will be detailed enough to provide the Board, the Superintendent and/or the Community Education Administrator all of the information needed to render a decision. The approval procedure will ensure that those who use the school buildings and grounds clearly understand their responsibilities.

Cross-ref:  1511, Advertising in the Schools

 

Ref:    Education Law §414

 

Adoption date:  November 18, 1997
Revised date: June 17, 2008

 

                                                                                              

     

 


 

                                                                                                                            1530

 

                                 SMOKING ON SCHOOL PREMISES

 

Due to the health hazards associated with smoking, and in accordance with federal, state and county law, the Board of Education prohibits smoking including smoking e-cigarettes, personal vaporizers (nicotine and non-nicotine based) and all other tobacco/nicotine use in all school district buildings, on school grounds, and in any vehicle used to transport children or personnel. Smoking or tobacco use is also prohibited within 100 feet of all school entrances, exits and outdoor areas, except where that is a residence or residential property.

The School District’s smoking policy shall be prominently posted in each building, at designated outdoor locations on school premises (e.g. athletic fields) and in all School District vehicles.

The Board designates the Superintendent of Schools or his/her designee as agent responsible for informing individuals smoking in a non-smoking area that they are in violation of Article 13 of the Public Health Law and/or federal Pro-Children Act of 1994 and 2001.

Persons using e-cigarettes in violation of this policy will be asked to stop or leave school property.

No smoking signs shall be prominently posted in each building.

Cross-ref: 5312.3, Smoking

Ref: Education Law §§409(2); 3020-a(4)
Goals 2000: Educate America Act §§1041 et seq. (The Pro-Children Act of 1994)
Public Health Law Article 13-E §§206; 340; 347

Adoption date: November 18, 1997
Revision date: March 22, 2017

 


  

1741

 

HOME INSTRUCTION

 

The Board of Education shall ensure that children instructed at home are taught by a competent instructor and receive an education substantially equivalent to that offered in the district's schools.

 

Parents/Guardians who wish to educate their children at home must submit to the district an individual home instruction plan (IHIP), outlining the educational goals to be met and the course materials and syllabi to be used each year for the child's learning process.  The district may accept or deny an IHIP.  Parents/Guardians must submit quarterly reports which will provide the district with the necessary information to make determinations of substantial equivalency and competency of instruction on an ongoing basis.

 

Parents/Guardians may appeal to the Board a determination by the Superintendent of Schools or designee that an IHIP is not in compliance with the Regulations of the Commissioner of Education. Parents/Guardians shall have the right to appeal the final determination of the Board to the Commissioner of Education within 30 days of receipt of such determination.

 

Cross-ref:  5100, Student Attendance

                  5130, Compulsory Attendance Ages

 

Ref:    Education Law §3202(4)

           8 NYCRR §100.10

           Matter of Abookire, 33 EDR 473 (1994)

 

Adoption date:  November 18, 1997

 

                                                                                                                            1800

 

GIFTS FROM THE PUBLIC

The Board of Education is duly appreciative of public interest in and good will toward the schools manifested through gifts and grants. It shall be the policy of the School District to accept a gift, provided it is made within the statutory authority granted to school districts and has received the approval of the Board of Education. The Board of Education reserves the right, however, to specify the manner in which gifts are made, to define the type or grant which it considers appropriate, and to reject those which it considers inappropriate or unsuitable.

The Board of Education believes that it is bound by its public function and responsibility to provide facilities, equipment and staff adequate to maintain its regular instructional program. The Board of Education will not accept gifts which could be interpreted as an assumption of this responsibility on the part of the donor.

Gifts which will heighten the educational experience of the student may be considered appropriate and acceptable. Gifts which duplicate certain existing facilities and equipment, thus accelerating the attainment of particular education goals, may be considered appropriate and acceptable. In general, the Board of Education will not accept gifts with conditions or contingencies attached.

All gifts become School District property and may be disposed of at the discretion of the Board of Education.

In granting or withholding its consent, the Board of Education will review the following factors:

The terms of the gift must identify:

a. the subject of the gift
b. the purpose of the gift
c. the beneficiary or beneficiaries if any
d. all conditions or restrictions that may apply.

1. If the gift is in trust, the obligation of the investment and reinvestment of the principal shall be clearly specified and the application of the income or investment proceeds shall be clearly set forth.

2. No gift or trust will be accepted by the Board unless:

a. it is in support of and a benefit to all or to a particular public school in the School District, or

b. it is for a purpose for which the School District could legally expend its own funds, or

c. it is for the purpose of awarding scholarships to students graduating from the School District.

Any gift rejected by the Board of Education shall be returned to the donor or his/her estate within sixty (60) days together with a statement indicating the reasons for the rejection of such gift.

All gifts and grants are to be made to the School District through the Board of Education and not to particular schools or school organizations. The Board of Education will accept, acknowledge receipt of, and express appreciation for all approved gifts.
Items such as building furnishings, landscaping materials, decorative art work, etc. must conform to local standards and may not be selected by the donor.

Cross-ref : 5800, Student Awards and Scholarships
Ref : Education Law §1709(12)

Adoption date: November 18, 1997
Revision date: July 2, 2008
Revision date: March 22, 2017

 


 

                                                                                                                            1900

 

                                       PARENTAL INVOLVEMENT

 

The Board of Education believes that positive parental involvement is essential to student achievement, and thus encourages such involvement in school educational planning and operations.   Parental involvement may take place either in the classroom or during extra-curricular activities.   However, the Board also encourages parental involvement at home (e.g., planned home reading time, informal learning activities, and/or homework "contracts" between parents and children).

The Board directs the Superintendent of Schools to develop a home-school communications program in an effort to encourage all forms of parental involvement.

 

Consistent with the parent involvement goals of Title I, Part A of the Federal No Child Left Behind Act of 2001 (NCLB), the Board of Education will direct the administration to develop and implement programs, activities and procedures that encourage and support the participation of parents of students eligible for Title I services in all aspects of their child's education.   The Board also will assure that all of its schools receiving Title I, Part A funds develop and implement parental involvement policies, as further required by the NCLB Act.

 

For purposes of this policy, parental involvement refers to the participation of parents in regular, two-way and meaningful communication involving student academic learning and other school activities.   At a minimum, parental involvement programs, activities and procedures at both the district and building level must ensure that parents:

 

  • Play an integral role in assisting their child's learning
  • Are encouraged to be actively involved in their child's education at school; and
  • Are full partners int heir child's education and are included, as appropriate, in decision making and on advisory committees to assist in the education of their child.

 

The term parents refers to a natural parent, legal guardian or other person standing in loco parentis (such as grandparent or step parent with whom the child lives, or a person who is legally responsible to the child's welfare.)

 

District and building level Title I parental involvement programs, activities and procedures will provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children.

 

As further required by NCLB, parents of students eligible for Title I services will be provided an opportunity to participate in the development of the district's Title I plan, and to submit comments regarding any aspect of the plan that is not satisfactory to them.   This shall be done in conjunction with the building leadership teams (BLT).

Parents also will participate in the process of developing a school improvement plan when the school their child attends fails to make adequate yearly progress for two consecutive years and is identified as a school in need of improvement.

 

Parent Participation in Development of Districtwide Parental Involvement Plan

 

The Board, along with the Superintendent of Schools and district staff, will undertake the following actions to ensure parental involvement in the development of the districtwide parental involvement plan.

 

Review of Districtwide Parental Involvement Plan

 

The Board, along with the Superintendent of Schools and district staff, will conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement plan in improving the academic quality of Title I schools, including the identification of barriers to greater participation by parents in activities under this policy, and the revision of parent involvement policies necessary for more effective involvement.

 

Development of Building Level Parental Involvement Plans

 

The Superintendent of Schools will ensure that all district schools receiving federal financial assistance under Title I, Part A are provided technical assistance and all other support necessary to assist them in planning and implementing effective parental involvement programs and activities that improve student achievement and school performance.

 

Building Capacity for Parental Involvement

 

To build parent capacity for strong parental involvement to improve their child's academic achievement, the district and its Title I Part schools will, at a minimum:

 

1.Assist parents in understanding such topics as the state's academic content and student achievement standards, state and local academic assessment, Title I requirements, how to monitor their child's progress and how to work with educators to improve the achievement of their child.

 

2.Provide materials and training to help parents work with their child's academic achievement.

 

3.Educate its teachers, pupil personnel staff, administrators and other staff in understanding the value and utility of a parent's contributions and how to:

  • reach out to, communicate with, and work with parents as equal partners,
  • Implement and coordinate parent programs; and
  • Build ties between parents and the schools.

 

4.Ensure that information related to school and parent-related programs, meetings and other activities is sent to the parents of children participating in Title I programs in an understandable and uniform format, including alternative formats, upon request,, and to the extent practicable, in a language that the parents can understand.

 

Coordination of Parental Involvement Strategies

 

The district will coordinate and integrate strategies adopted to comply with the NCLB Title I, Part A parental involvement requirements with parental involvement strategies adopted in connection with any of the following applicable programs:   Head Start, Reading First, Early Reading First, Even Start, Parents as Teachers, Home Instruction Program for Preschool Youngsters and State-operated preschool programs.   All such programs are intended to strengthen the relationship between home and school.

 

Cross-Ref: 1100, Public Information Program

4010, Equivalence in Instructional Staff and Materials

4325, Compensatory Education

4712, Student Progress Reports to Parents

6231, Title I/PSEN Programs and Services

 

Ref: 20 U.S.C. 2726; 2731(a)(4)

34 CFR 200.4; 200.34

8 NYCRR §§100.3(b)(3); 100.4(f); 100.5(d)(4); 149.3(16)

 

Adoption Date:   November 18, 1997

Revision Date:    February 13, 2007

 

 

 

                                                                                                                            1925

 

                INTERPRETERS FOR HEARING-IMPAIRED PARENTS

 

The Board of Education recognizes that those School District parents with hearing impairments which prevent a meaningful participation in their child’s educational program must be afforded an opportunity equal to that afforded other parents to participate in meetings or activities pertaining to the academic and/or disciplinary aspects of their child’s education. Accordingly, and pursuant to law, the School District will provide an interpreter for hearing-impaired parents for school-initiated academic and/or disciplinary meetings or activities including, but not limited to:

  • Parent/teacher conferences
  • Committee on Special Education (CSE) or building level team meetings
  • Planning meetings with school counselors regarding educational progress
  • Career planning
  • Suspension hearings or other conference with school officials relating to disciplinary actions


The School District will provide an interpreter for the hearing-impaired parent if a written request for the service has been submitted to and received by the district within fourteen (14) days prior to the scheduled meeting or activity. If an interpreter is unavailable, the School District will then make other reasonable accommodations which are satisfactory to the parents (e.g., note-taker, transcript, decoder, or telecommunication device for the deaf). These services will be made available by the district at no cost to the parents.

The Board of Education directs the Superintendent of Schools or his/her designee to maintain a list of available interpreters and to develop procedures to notify parents of the availability of interpreter services, the time limitation for requesting these services, and of the requirement to make other reasonable accommodations satisfactory to the parents should an interpreter not be available.

Hearing-impaired parents are requested to submit the attached form to request accommodation of their disability.

Ref: Americans with Disabilities Act of 1990, 42 U.S.C. §§12131-12134
Rehabilitation Act of 1973, 29 U.S.C. §794
Education Law §3230
8 NYCRR §100.2(aa)

Adoption date: November 18, 1997
Revision date: March 22, 2017